In the autumn semester 2021, the "Fun Event" was organised by Samuel and Jan. Here's what they did.
Before
- They decided to organise a Raclette evening for 40 people
- They set the date (18.11.2021)
- They booked the Scout's house (Pfadiheim Holzwiese)
- They booked three raclette ovens and ordered the raclette cheese from Amstad Chäslädeli GmbH
- The bills from the Pfadiheim and the Chäslädeli were directly sent to the VIS Quätorin
- They set up the shopping list (access link with GSuite account)
- They ordered everything except the cheese through Coop@Home so that it was directly delivered at the event location
- Samuel paid for the stuff from Coop and got reimbursed afterward
- They booked a Mobility card from VSETH to rent a car to pick up the cheese and raclette ovens and to bring them back the next day
- They ordered a poster from DesKo
- They set up the event on eventmanager
- the price was set to 10.- CHF per participants
- the participants had seven days to confirm (and pay) after signing up
- people could sign up as helpers (in the end, height helpers were present)
- the automatic emails were sent when participants
- signed up
- confirmed (i.e. paid)
- missed the confirmation deadline
- entered waiting list
- could give feedback
- a manual email was sent to remind people to bring warm cloths and to make sure they know were to go
- They set up a timetable with the tasks assigned to each helper
During
- The timetable made it easy for each helper to know what they should do
After
- They cleaned the place used for the event with some helpers
- They came back the next day to pick up all the trash using the Mobility car
- They brought back the raclette ovens using the Mobility car
- They send out the feedback email through eventmanager
- They wrote down their own feedback of the event in the event's folder on the CCBB drive
- They exported the participants feedback from eventmanager and upload the .csv file on the CCBB drive
