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- Talk about your interest to organise this or that event to the rest of the board during a committee meeting
- Find people to organise the event with. The number of organisers should not exceed 3, keeping only 2 organisers is recommended.
- Create a designated private Slack channel. Add the other organisers as well as the president (and vice president if there is one) to the channel.
- Create a designated folder on the CCBB drive. Respect the drive structure (1116-CCBB / Events / event_name / year / ). Keep all documents used to organised the event in that folder.
- Fill in the name of the organisers (and of the helpers) in this spreadsheet. This allows to keep track of the board members' involvement.
- Set a date and build a clear plan for the event (i.e. timed to-to list for the day of the event)
- Set a meeting with the CCBB president and present your plan.
- If needed, fix the issues pointed out by the president until final approval.
- If the event will take place on campus, apply to get a permit from ETH (through Servix platform).
- Order a poster from Desko to advertise the event at least two weeks in advance.
- If you decide to create the poster yourself, make sure that:
- VIS and VSETH logos are on it.
- you You respected the branding guidelines of both VIS (access the link using your GSuite account) and VSETH.
- In particular, make sure the colored VSETH logo is used whenever possible (i.e. always when using a solid background) and that its byline is present if you intend to print the poster.
- If you decide to create the poster yourself, make sure that:
- Create an event on the VIS Eventmanager at least two weeks in advance.
- You can also ask VIS to advertise the event on their Instagram account.
- Advertise on Slack the event you just created.
- If needed, contact the Götti to get the VIS credit card.
- If needed, recruit other board members or students to help you on the D day.
- Keep all receipts you got when buying things you needed for the event.
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