Find below the checklist to follow for every board meetings.
Before
- Discuss date for next meeting with the board members (doodle).
- Set a date.
- Inform the Götti.
- Ask Götti e.g. by setting up a Doodle)
- Draft the meeting agenda and send it around when communicating the date of the meeting
- Have a look at what was discussed during previous meetings
- Check that the tasks defined during previous meetings were done, otherwise write a reminder
- Ask VIS to reserve a room (in the case of in person meetings).
- Write agenda and send it around before the meeting.
- use the #vorstand-notifications channel)
- Invite the Götti
During
- Pick someone to take notes during the meeting.
- Mediate the discussion
- Move on to next topic if the discussion got stalled
After
- Upload the minutes on the sinology drive.
- Respect the naming convention (vis-ccbb-year-month-day.pdf)
- Write down important deadlines in your calendar.