Seitenhistorie

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In the autumn semester 2021, the "Fun Event" was organised by Samuel and Jan. Here's what they did.

Before

They decided to organise a Raclette evening for 40 people
They set the date (18.11.2021)
They booked the Scout's house (Pfadiheim Holzwiese)
They booked three raclette ovens and ordered the raclette cheese from Amstad Chäslädeli GmbH
The bills from the Pfadiheim and the Chäslädeli were directly sent to the VIS Quätorin
They set up the shopping list (access link with GSuite account)
They ordered everything except the cheese through Coop@Home so that it was directly delivered at the event location
Samuel paid for the stuff from Coop and got reimbursed afterward
They booked a Mobility card from VSETH to rent a car to pick up the cheese and raclette ovens and to bring them back the next day
They ordered a poster from DesKo
They set up the event on eventmanager
- the price was set to 10.- CHF per participants
- the participants had seven days to confirm (and pay) after signing up
- people could sign up as helpers (in the end, height helpers were present)
- the automatic emails were sent when participants
  1. signed up
  2. confirmed (i.e. paid)
  3. missed the confirmation deadline
  4. entered waiting list
  5. could give feedback
- a manual email was sent to remind people to bring warm cloths and to make sure they know were to go
They set up a timetable with the tasks assigned to each helper

During

After

They cleaned the place used for the event with some helpers
They came back the next day to pick up all the trash using the Mobility car
They brought back the raclette ovens using the Mobility car
They send out the feedback email through eventmanager
They wrote down their own feedback of the event in the event's folder on the CCBB drive
They exported the participants feedback from eventmanager and upload the .csv file on the CCBB drive

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