Find below the checklist to follow when organising an event.
- Talk about your interest to organise this or that event to the rest of the board during a committee meeting
- Find people to organise the event with. The number of organisers should not exceed 3, keeping only 2 organisers is recommended.
- Create a designated private Slack channel. Add the other organisers as well as the president (and vice president if there is one) to the channel.
- Create a designated folder on the CCBB drive. Respect the drive structure (1116-CCBB / Events / event_name / year / ). Keep all documents used to organised the event in that folder.
- Set a date and build a clear plan for the event.
- Set a meeting with the CCBB president and present your plan.
- If needed, fix the issues pointed out by the president until final approval.
- Order a poster from Desko to advertise the event.
- Create an event on the VIS Eventmanager.
- Advertise on Slack the event you just created.
- If needed, contact the Götti to get the VIS credit card.
- If needed, recruit other board members or students to help you on the D day.
- Keep all receipts you got when buying things you needed for the event.
- Write down all expenses in the event's folder on the CCBB drive.
- Inform the president to fill in the overall expenses in the Budget folder of the drive.
- Write down your feedback of the event in the event's folder on the CCBB drive.
- What worked well? What didn't? What was forgotten? What could be improved?
Should you run into troubles at any step of the checklist above, please contact the CCBB president.